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Editor: I believe that the following circular is genuine, I've seen the signed version that was copied to HQ. The below copy is accurate including spelling mistakes, punctuation, grammar, etc. but names and locations have been concealed (XXXX) to protect the "living". Note the date, this at a stage where most outstations had been localised so the below circular could only, at best be described as insensitive, condescension exemplified.


DEPARTMENT OF DECENTRALISATION

XXXX SUB-DISTRICT OFFICE

P.O. BOX XXXX XXXX, XXXXX.

 

Date: 16th June, 1978

 

The Officer-In-Charge

XXXXX

XXXXXX

XXXXX

XXXXX

XXXXXX

XXXXXX.

 

 

ACCOMODATION OF DOIC ON STATION INSPECTION

 

 

It should not be necessary for me to remind you that the Government provides K10 per day to accomodate and feed the DOIC.

 

Some Outstation OICs think that feeding the DOIC means providing a heap of taro or rice, and a tin of issue - type fish or meat:- and nothing else. This rubbish costs no more than 50t all up leaving a profit some K9.50 to the OIC. As from today, I expect and demand to be fed adaquately by all OICs on all stations. Failure to comply will be among other things mean that no accomodation warrant will be issued.

 

For those that are competent enough to keep their refrigerators operational, the following will comprise the DOIC's Menu:

 

BREAKFAST

2 fried eggs

2 slices bacon

1 sliced fried tomato (if available)

2 slices toast

1 glass of fruit juice

Coffee.

 

LUNCH

1 piece steak OR

3 sausages OR

3 lamb chops.

 

Mashed English potatoes OR fried chipped potatoes

fried onions

freezer peas OR beans

tomatoes OR small tin mushrooms

bread and butter

fruit juice

Coffee.

 

DINNER

Similar to LUNCH.

Tinned food may be substituted when fresh food is unavailable.

As a fortnight to three weeks notice is always given of a Station Inspection, this will be sufficient time to get in supplies of food. The amount that is ordered will naturally be dependant on the length of the projected Inspection.

 

Do not forget to order also:

 

Beef dripping or peanut oil (to cook eggs, chips, and fry meat etc)

Bread (to be put in freezer until needed - it will keep there for two or three weeks).

Curry Powder

Butter

Tinned powdered milk

Tomato Sauce

Salt

Pepper

Coffee

Sugar

Potatoes

Onions

 

For those who do not know how to operate their refrigerators, or to order replacements for those units that are U/S, the following shall comprise the DOIC's Menu:

 

BREAKFAST

Tinned sausages

Fried onions

Chipped potatoes (English)

Tinned tomatoes

Tinned fruit juice

Toast

Coffee.

 

LUNCH

Tinned corned beef OR tinned steak and kidney pie, OR tinned sausages.

Fried onions

Mashed English potatoes OR chipped potatoes

Tinned peas OR beans.

Tinned tomatoes OR tinned mushrooms

Tinned soup to be optimal

Bread (or dry biscuits)

Tinned butter

Tinned gruit juice

Coffee.

 

DINNER

Similar to LUNCH.

Boiled rice, kaukau, or taro only be served in extreme emergency, and an explanation will be required if any of these substances are served.

 

The tinned food OICs must not forget also:

 

Curry powder

Tinned powdered milk

Tomato Sauce

Salt

Pepper

Sugar

Potatoes

Onions

Tinned butter

Bread (or dry biscuits)

Cooking oil.

 

I suggest that all OICs set about ordering their supples NOW, so that adaquate stocks are always on hand. Freezer meats can be ordered 2 weeks beforehand to co-incide with the DOICs arrival.

 

Advantage should be taken of future visits to XXXXX to purchase supplies. Alternatively, money can be sent to the stores in a Registered letter, or an account can be opened up as one of the stores, or as a last resort XXXX the office typist can purchase last minute URGENT supplies. I do not expect that any of you will incompetent enough to use XXX, however.

 

The DOIC will NOT purchase and bring out feed supplies - that defeats the whole purpose of the exercise - it is up to YOU to feed him with what you have on hand.

 

The food that you order for the DOIC is NOT to be wasted on other visitors: nor are you to fritter it away by eating it yourself while waiting for the DOIC to arrive.

 

The DOIC will only be too happy to show OICs or their wifes how to cook the food, and he is quite prepared to cook it himself if necessary.

 

I require that the standard of meals to improve considerably in future.

 

Please comply.

 

signed:

 

 

X.X. XXXXXX.

District Officer-In-Charge.

 

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